Who asks an AAU basketball program for what
| Who | What they usually want to see |
|---|---|
| Leagues, sanctioning bodies & field owners | General liability with participant coverage naming the league or facility, abuse and molestation, and accident medical for participants |
| Cities, counties & permits | General liability, auto and workers' compensation at the limits in the permit or contract |
| Landlords & commercial leases | General liability with the landlord as additional insured, property coverage on tenant improvements and workers' compensation |
Each of them wants a certificate, and most want it again at every renewal. A live certificate link from the wallet shows today's coverage to every holder and tells them when it changes.
How to check what you already have
- General liability declarations page. Three liability numbers matter: each occurrence, general aggregate and the products–completed operations aggregate. Then the forms list: blanket additional insured, waiver of subrogation and primary and non-contributory wording satisfy every contract; scheduled forms satisfy one.
- Abuse and molestation. A separate limit, not a sublimit of general liability; whether it is occurrence or claims-made; and whether the organisation and the individual are both covered.
- Participant accident. The medical limit per injury, the deductible, whether it pays primary or excess of the family's health plan, and the activities covered.
- Directors and officers declarations. Entity coverage, employment practices if packaged, the retention, and the exclusions for prior and pending matters.
- Hired and non-owned auto. Look for the symbols 8 and 9 or an endorsement by that name on the auto or general liability policy; without it, staff in their own cars are uninsured on company business.
- Equipment schedule. Owned items scheduled above the per-item threshold, a blanket limit for small tools, leased or rented equipment included, and the valuation (replacement cost or actual cash value).
- Special events coverage. Whether the annual policy already covers your events or each needs a separate policy, and the additional-insured wording venues ask for.
What usually goes wrong for youth basketball programs
- Tournament travel across state lines with players in coaches' cars and no hired and non-owned auto.
- Gym rental agreements that each want a different additional insured, on a deadline.
- Coverage for volunteer coaches assumed and never confirmed on the policy.
- A facility agreement that names the owner as additional insured on a form the policy does not carry.
- Volunteers assumed to be covered by workers' compensation; in most states they are not.
- Every venue wanting its own certificate with different wording, on a deadline.
What underwriters will ask an AAU basketball program
- Number of teams, how many weekends a season involve overnight travel, and how players get to tournaments
- Ages, number of participants, contact level and travel
- Background checks for coaches and volunteers, and whether waivers are signed
- Number of volunteers, background checks and what they do
- Budget, funding sources and whether any government contracts are held
- Attendance, alcohol, amusement devices and whether events are indoors or out
Have the answers in the wallet before the renewal and the quote request fills itself in; CoverMatch sends one application to every eligible carrier and lines the quotes up against what you have.
Renewal timing
Policies for youth basketball programs are rated on sales, payroll or values that drift during the year; update them in the wallet when they change and the renewal is quoted on the real numbers. Renewal autopilot starts the comparison sixty days before expiration.